I originally shared my Microsoft Excel Checkbook template in 2019 as an alternative to Quicken. Since then, I have received lots of positive feedback on YouTube which has helped to fuel ongoing enhancements. Note: no matter which version you might buy, they don’t expire! You can continue to use any version you download for many years to come.
“I mistakenly thought that Excel would have a simple and easy to use checkbook register template. Not so! They offer one but it was extremely frustrating to use. However, your spreadsheets were extremely easy to use and I thank you very, very much for sharing your expertise!” (John J.)
In a hurry and want the spreadsheet template right away? Click here.
To see a video tour, click here.
System Requirements / Compatibility Notes: You must already have the Microsoft Excel program. This Excel template is compatible with Excel 2016 or higher (Windows). It is not compatible with Google sheets, LibreOffice, OpenOffice, or any other office clone. For Mac users, you will need Microsoft 365 in order for the dashboard to work as ‘power query’ is not available in older versions of Excel for the Mac. If needed, the latest version of Microsoft Office is available for $69.99/year (or $6.99/month), or as a one-time purchase (no subscription).
Tip to save money: Microsoft has a discount program that offers 30% off of Microsoft 365 for many employees, teachers and current/past military.
Summary of Features
- Updated for 2025! Manage up to 8 different bank accounts (checking, savings, credit cards). Need a lot more than 8 registers?
- Easily categorize each entry to track spending by category
- See a visual reminder at the top of each register with current balance, future balance, and last check number entered
- Enjoy two ways to reconcile your checkbook with your bank statement
- Gain the ability to quickly post recurring transactions and deposits to your register with a single click
- Track and visually graph your progress for paying down your credit card debt
- View your spending with the revamped dashboard which displays charts for deposits & withdrawals by category and sub-category, with buttons to filter your data by year, month, register and/or category
- New for 2025! View your spending with a text-based report, suitable for printing, which also features convenient buttons (slicers) to filter your transactions by year, register, and category
- New for 2025! To accelerate data entry, there are now convenient drop-downs for Date, Trx Type, as well as a drop-down list of frequent Payee/Descriptions which will also auto-populate your preferred category when chosen
- New for 2025! The Future Transactions feature, for quickly posting recurring entries, has been enhanced with grouping. You can now designate a group letter (A, B, C or D) for your recurring entries so that you can designate that only a certain group of entries is posted when you click the button.
Up to 8 Registers
You can record transactions for eight different bank accounts. Those can be any combination of checking, savings and/or credit card accounts — anything that has transactions with dates and dollar amounts.
NOTE: Do you have a large number of bank accounts? If you need more than 8 registers, there’s now a super-expanded version with 20 registers! For most users, this version with 8 registers is usually more than enough.
Post Future Transactions with a One-Click Button
This feature makes it super quick to post your recurring transactions into your checkbook with a single button click. In other words, you can create a list of expenses that you have every month, and when you want to paste them into your register, you can click a button and all of them will get entered! These can also be separated into groups, in case you only want to post a subset early in the month and a different set when it’s later in the month. Note: a VBA macro is embedded in the template for this feature. Learn more about macros.
Why is this handy? I like to keep an eye on my bottom line. How much money will I have at the end of the month before I get paid again? By putting in those future expenses, it helps me see how much money I’ll likely have later in the month.
Reconcile Transactions
If you need to reconcile your transactions against your monthly bank statement, there are two different features to make that task easy. The first feature will show you the total dollar amount of withdrawals, deposits and checks that you have already entered into your spreadsheet for the date range specified. This is often all that is needed to confirm you have everything entered correctly.
When needed, you can also review each transaction against your monthly bank statement. As you mark each one with an “R”, the screen will subtract each amount from the totals displayed.
Financial Dashboard
Totally revamped in 2024, the financial dashboard consolidates all of your bank accounts to a single dashboard. There are filter buttons to easily focus in on a particular year, month, category and/or to focus on a specific bank account. Note: a VBA macro is embedded in the template for this feature. Learn more about macros.
Financial Report/Statement
Newly added for 2025, there’s now a text-based report available with filter buttons to see expenses and credits by year, month, category and by a specific bank account.
Track Your Progress on Reducing Card Debts
If you have personal loans or credit cards you have stopped using but you’d like to visually track your progress on paying them off, this sheet makes it easy to update your card balances each month in order to visually track your efforts and help to motivate your progress.
Click the purchase button to download
Use discount code SAVE25 during checkout for 25% percent off! Note: this is not a subscription and the spreadsheet will not expire. Once purchased, you can use it forever! (Previous customers of the 2024 version, please contact me for a special discount code).
Submit your review | |
I am so grateful I came across your site!! This is absolutely perfect for my needs. I LOVE Excel!! You've thought of everything and I've learned some new things already - just downloaded it a couple days ago!!
I love it!! Oh, and thanks for the discount ... well worth the price!!
Thank you Gail! I appreciate it.
This is a great program and product. It will do much more than any other check book program I’ve seen.
Purchased it yesterday and have started inputting my data. This is Awesome so far!!!!
Video Walk-through (watch on YouTube site)
A note about macros / security warning / how to fix
Since this new version is a macro-enabled file, if you use Microsoft Windows, please see this article for steps to follow.
How to Transfer (Copy) Your Transactions from an Old Version to the New Version
Please see see this video which will demonstrate how to safely copy your bank transactions from any previous version to the latest version.
Hello ~ It tells me above to contact you for a special discount code for the 2025 version, if I am a previous customer of the 2024 version….. I am, so I’m contacting you for the special discount code, please. :o)